Print Out Your Email Documents with Ease: A Step-by-Step Guide

How to Print from Email: A Step-by-Step Guide

In today’s digital age, email has become an essential tool for communication, allowing us to send and receive important messages, documents, and images quickly and efficiently. While email is a convenient way to send and receive information, there may be occasions when you need to print out an email or attachment for reference or record-keeping purposes.

In this article, we’ll walk you through the simple steps to print from your email using different methods, covering both computers and smartphones.

Tools & Requirements

Before you start printing, make sure you have the necessary tools and requirements in place. Here’s what you need:

• A computer or smartphone with an internet connection
• An email client (such as Gmail, Outlook, or Yahoo)
• A printer (wired or wireless)

How to Print from Email: 4 Methods

1. Print an Email Directly from Your Inbox

One of the easiest ways to print an email is by accessing it from your inbox on your computer or smartphone and using the built-in print function.

• Computer:
  1. Open your email client (e.g., Gmail, Outlook, or Yahoo).
  2. Find the email you want to print and click to open it.
  3. Look for the print icon (often found at the top right of the email) or right-click on the email content.
  4. Choose the Print option.
  5. In the print window, select your printer and adjust the print settings (e.g., number of copies, paper size).
  6. Click Print to start printing the email.
• Smartphone:
  1. Open your email app (e.g., Gmail, Outlook, or Yahoo).
  2. Open the email you want to print.
  3. Tap the three-dot menu or options icon.
  4. Select Print from the menu.
  5. Choose your printer and adjust settings if needed.
  6. Tap Print to print the email.

2. Print Attachments (Documents or Images)

If your email contains attachments such as documents or images, you can print them directly from the email client without downloading the entire email.

• Computer:
  1. Open the email containing the attachment you want to print.
  2. Click on the attachment to open it.
  3. Look for the print icon (usually found at the top right corner of the screen) or the three-dot menu.
  4. Select Print from the available options.
  5. Choose your printer and adjust the print settings if needed.
  6. Click Print to print the attachment.
• Smartphone:
  1. Open the email containing the attachment you want to print.
  2. Tap on the attachment to open it.
  3. Tap the three-dot menu or options icon.
  4. Select Print from the menu.
  5. Choose your printer and adjust settings if needed.
  6. Tap Print to print the attachment.

3. Save Emails as PDFs and Print

If you want to save an email or attachment as a PDF and print it later, this method allows you to format the content and keep a digital copy for future reference.

• Computer:
  1. Open your email client and select the email you want to print.
  2. Click on the print icon as if you were going to print the email.
  3. In the print dialog box, choose Save as PDF.
  4. Save the email as a PDF file to your computer.
  5. Open the saved PDF and select Print from the file menu or right-click the file and choose Print.
• Smartphone:
  1. Open the email you want to print.
  2. Tap on the three-dot menu or options icon.
  3. Choose Print, and in the printer options, select Save as PDF.
  4. Save the PDF to your phone’s file manager or cloud storage.
  5. When you’re ready, open the PDF and select Print to print it.

4. Print from a Mobile Device

Printing from a mobile device is convenient, especially when you’re on-the-go and need a quick printout of an email or attachment. However, to print from a mobile device, you should have a printer that supports wireless connection via Wi-Fi or Bluetooth. If the Wi-Fi option is not available, there is also the USB cable option (if supported by your phone and printer).

Tips for Printing from Email

• A Wi-Fi-enabled printer allows you to print from your smartphone or tablet without needing a physical connection.
• If you’re working with attachments or important documents, saving them to Google Drive allows you to access and print them later from any device.
• Always review your print settings before starting the print job to ensure the correct paper size, orientation, and quality are selected.
• Keeping your email and printing apps up-to-date ensures you have access to the latest features and security improvements.

By following these methods, you can quickly print important messages, documents, and images from your email, ensuring you have a physical copy when needed.